southamptonexamfactory

copy text from a diagram or picture

The method here can be used to convert a pdf to Word. What if you have a diagram or picture or screen dump or paste from the snipping tool which you want to copy the text from and use in Word? This can be done in OneNote. Copy the picture to a page in OneNoteContinue reading “copy text from a diagram or picture”

copy 24 items to the clipboard

If I’m writing a resource about magnesium sulfate I don’t want to have to type ‘magnesium sulfate’ every time I need it – I just type it once then thereafter when I need it I select it earlier in the document, Ctrl+C it then Ctrl+V where I need it. But I also want to doContinue reading “copy 24 items to the clipboard”

select a random name from a class list

This is not a Word top tip but an Excel top tip. If you want to select a name at random from a class list in Excel, for example to ensure that you are randomising questions or asking students to read out loud, type this formula into a cell near the list: =INDEX($A$2:$A$25,RANDBETWEEN(1,ROWS($A$2:$A$25)),1) Every timeContinue reading “select a random name from a class list”

back up the normal template

I put all my Building Blocks and macros on the normal template. Next time the IT Dept issues new laptops I would lose all my hard work and have to start again if I hadn’t backed up my normal template so that I could save that to the new laptop. By default the normal templateContinue reading “back up the normal template”

run a macro using a keyboard shortcut

My most-used macros are on the Quick Access Toolbar so they can be run with one click. But the Quick Access Toolbar can only accommodate a certain number of macros and after that you have to scroll to find the one you want. Another way of running macro is to assign a keyboard shortcut: inContinue reading “run a macro using a keyboard shortcut”

list all the keyboard shortcuts

Using keyboard shortcuts saves a lot of time when making Word resources – it’s a lot quicker to subscript a number by pressing Ctrl and = than it is to go to the Home page then click on the subscript button. To get a list of all the keyboard shortcuts on your computer do theContinue reading “list all the keyboard shortcuts”

move lines up or down in a table

If you want to move a line or lines up or down in a table do the following: 1. Position the insertion point in the row you want to move or select the rows you want to move. 2. While holding down the Shift and Alt keys, press the Up Arrow or Down Arrow to move the row

use Building Blocks to quickly add diagrams, text or tables

If you select any part of a Word document (diagram, text, table or any combination thereof) then press Alt+F3 (or Alt+Fn+F3) the selected area is copied to Building Blocks and you can name that selection in the table brought up. Then in any future document you only need to write the name and, with theContinue reading “use Building Blocks to quickly add diagrams, text or tables”

use a non-breaking space

When you are producing a resource you don’t want a number at the end of a line with its unit on the next line or, even worse, the unit being split over two lines as in these examples: To avoid this, don’t use a normal space between 0.25 and mol and dm–3. Instead use aContinue reading “use a non-breaking space”

restore underlining and blue font in hyperlinks

Sometimes the hyperlinks in a document lose the blue font and the underlining – the hyperlink still works but it’s difficult to tell it is there. The method for bringing back the blue font and the underlining is in Rhonda’s excellent newsletter https://cybertext.wordpress.com/about/ which always has fantastic Word tips. This one she got from SuzanneContinue reading “restore underlining and blue font in hyperlinks”